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28th Economic Forum

Krynica Zdroj, 4-6 September, 2018

Participant data
Company / Institution

PROCESSING OF PERSONAL DATA CLAUSE

In accordance with the application from 25 May 2018  of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter: „Regulation”) we inform that from 25 May 2018 you will be entitled to the rights, set out below, for processing your personal data by the Foundation Institute for Eastern Studies with its registered office in Warsaw, Solec 85 St (hereinafter "ISW").

At the same time on the basis of Article 13 of this Regulation we inform that:

  1. The administrator of your personal data is the Foundation Institute for Eastern Studies with headquarters in Warsaw at ul. Solec 85, postal code: 00-382 Warsaw, National Court Register number (KRS number) 0000010303.
  2. Telephone contact with Foundation Institute for Eastern Studies for people calling from Poland and from abroad is possible at: +48 22 583 11 00. Foundation Institute for Eastern Studies e-mail address is: dane@isw.org.pl .
  3. Based on art. 6 sec. 1 letter f) Foundation Institute for Eastern Studies processes your personal data for the following purposes:
    1. placing data in the internal data system of people invited to participate in the 28th Economic Forum;
    2. prepare, print out, translate and issue an ID card enabling you to move around the Conference Centre of the 28th Economic Forum;
    3. include the data on the hotel lists and transfer them to hotels, motels and other facilities that the Institute collaborates with for the organisation of the 28th Economic Forum;
    4. prepare and send for typesetting and printing the publications of the 28th Economic Forum, meaning the List of Participants, List of Panellists and Programme of the 28th Economic Forum, which all contain personal data;
    5. include the data on the transport lists and transfer them to the drivers who the Institute collaborates with for the organisation of the 28th Economic Forum;
    6. placing data on an electronic portal for registered guests of the 28th Economic Forum, called INFOFORUM;
    7. placing data in the mobile application of the 28th Economic Forum;
    8. transmitting, by official partners of the 28th Economic Forum, in particular by companies, invitations to participate in closed meetings organized during the Forum.
  4. Due to processing of data for the purposes indicated in point 3 above, your personal data may be shared with other recipients or categories of recipients of personal data.
  5. The recipients of your data may be:
    1. Eastern Institute’s employees and associates;
    2. external entities and their employees or associates which create and print identity cards that allow access to the 28th Economic Forum Conference Centre
    3. translation companies and their employees translating biographical notes on the registered guests of the 28th Economic Forum
    4. hotels, pensions, resorts and their employees collaborating in the organisation of the 28th Economic Forum
    5. Eastern Institute’s volunteers;
    6. printing companies and their employees, preparing the typesetting and print of the 28th Economic Forum publication, ie. List of Participants / List of Panelists / Programme;
    7. companies and drivers of vehicles cooperating with the Institute for Eastern Studies in the organisation of the 28th Economic Forum;
    8. external entities and their employees and co-workers preparing, launching and supervising the use of an electronic platform for registered guests of the 28th Economic Forum, operating under the name INFOFORUM and other users of the INFOFORUM platform;
    9. external entities and their employees and associates preparing, launching and supervising the use of the 28th Economic Forum mobile application and other users of the 28th Economic Forum mobile application;
    10. official partners of the 28th Economic Forum.
  6. Processing of personal data are based on the legitimate interests of Institute for Eastern Studies, which shall be understood as organisation of the Economic Forum incurred in meeting statutory objectives of the Institute for Eastern Studies.
  7. Your personal data will be processed for the period of time necessary to achieve the purpose indicated under Article 3. For the purpose indicated in Article 3 a) until you object to the processing of personal data by Institute for Eastern Studies. For the purpose indicated in Article 2 b)-h) until 31 December 2018.
  8. Your personal data will not be processed by automated means, as well as in the form of profiling.
  9. According to processing your personal data by the ISW, you are entitled to:
    1. the right to access the data content;
    2. the right to correct the data;
    3. the right to delete the data;
    4. the right to limit the data processing;
    5. the right to deny the data processing;
  10. If you recognise that the data processing by the ISW violates the rules, you have the right to bring a complaint to a right supervisory organ (i.e. until May 25, 2018, to the Inspector General for the Protection of Personal Data, and after that date to a proper successor body).
  11. ISW will not share your personal data to the third state (outside the European Union and European Economic Area) or to the international organisations.